INTERNATIONAL SOCIETY OF PHYSICAL AND REHABILITATION MEDICINE (ISPRM ) POLICIES AND PROCEDURES, Edition 2003
V. President’s Cabinet
The President’s Cabinet will consist of President, Past President, President Elect, Vice President, Secretary and Treasurer. The cabinet will be in a position to act on issues that need immediate attention and gives the authority to the President to act as determined by the cabinet.
VI. Standing Committees
1. Nominating Committee: To be chaired by the Immediate Past President and comprised of six additional cdb_1_members to be selected by the Board of Governors. These cdb_1_members are to each represent a different country. The Committee is to nominate the candidates for the office of Vice-President, Secretary, Treasurer, Regional Vice-Presidents, Representatives of Societies and cdb_1_members at Large,, and Chairmen and cdb_1_members of the three remaining standing Committees . The term of committee cdb_1_members is two years.
2. Award Committee: To be chaired by the Past President and comprised of six additional cdb_1_members to be nominated by the Nominating Committee, approved by the Executive Committee and elected by the Board of Governors. This committee is responsible for (a) preparation of the criteria to establish the awards/prizes; (b) nomination of the candidates to receive prices and awards at the World Congress, to be presented to the Board for approval, and (c) making recommendations to the Board as to the type of award (plaques, cash, etc.). The term of the committee cdb_1_members is two years.
3. Finance, Audit and Investment Committee: To be chaired by the Treasurer and comprised of six additional cdb_1_members to be nominated by Nominating Committee, approved by the Executive Committee and elected by the Board of Governors. The committee is to supervise and make recommendations about the financial affairs of the Society to be approved by the Executive Committee and Board of Governors. The committee is to propose the dues structure for each cdb_1_membership category and present their recommendations to the Board of Governors on bi-annual basis. The term of the committee cdb_1_members is two years with a maximum of two additional terms.
4. By-Laws Committee: Chair and six additional cdb_1_members to be to be nominated by Nominating Committee, approved by the Executive Committee and elected by the Board of Governors. This Committee is to recommend to the Board of Governors new By-Laws and/or revision of existing ones as well as changes in the Policies and Procedures. The term of the committee cdb_1_members is two years with a maximum of one additional term.
VII. Other Committees
The Board of Governors directly and/or following recommendations by the Executive Committee has the prerogative of appointing additional standing, ad hoc committees and task forces and their chairpersons. These committees and task forces must be assigned specific mandates to assist the Board in conducting the business of the Society. The term of these committees and task forces shall have a minimum of two-year term renewable as necessary.
VIII. Committees Operational Procedures
All Committees of the Society must have Operational Guidelines. These Guidelines must be developed by each Committee and submitted within three months of its creation and/or operation to the President’s Cabinet for preliminary approval and later on to the first available meeting of the Board of Governors for ratification. The Secretary and Executive Director will ensure that the Operational Guidelines of all Committees are filed under Appendix number III, to be attached to the Policies and Procedures.
IX. World Congress
1. Frequency: Every two years beginning 2001.
2. Application Process: Call for applications to be announced six years prior to date of Congress. Applications can be made only by an Active National Society or Active Individual cdb_1_members in good standing. The application must be fully sponsored by a National Society in either instance. The application must consist of suggested site, date, sponsorship and financial outline as well as nomination of the Congress President and cdb_1_members of the Organizing Committee. The application(s) will be reviewed first by the Executive Committee and then presented to the Board of Governors for approval.
3. Accessibility Requirement: All facilities to be used as part of the World Congress must be wheelchair, motorized scooters, etc. accessible.
4. General Responsibilities: Congress President and Organizing Committee are responsible for the organization of the Congress. They shall report to the Executive Committee and to the Board of Governors periodically, at least annually with the ongoing planning and arrangements of the congress for review, advice and guidance. To facilitate communication the President of the incoming Congress should be an ex-officio member of the Executive Committee and Board of Governors for a period of four years prior to the Congress.
5. Financial Responsibilities: An initial contribution to the expenses for the preparation of the World Congress will be made by the International Society to the Organizing Committee four years prior to the date of the Congress. The amount is to be determined by the Board of Governors four years prior to the date of the Congress. In addition, the Board of Governors may advance monies interest-free to the Organizing Committee through the sponsoring National Society. This advance interest-free loan must be returned to the International Society at the end of the Congress.
5. Disposition of final balance: All monies collected by the Congress Organizing Committee for the purpose of the Congress to include registration, sponsorship, exhibits, etc. shall be used for the purpose of the Congress. Final positive balance from the Congress is to be distributed seventy percent to the Organizing Committee and/or sponsoring National Society and thirty percent to the International Society of Physical and Rehabilitation Medicine. The ISPMR shall not have any financial responsibility for any negative balances from the Congress. An annual and final accounting statement is to be submitted to the Board of Governors at the next annual meeting following the World Congress.
6. Additional organizational suggestions: See Appendix No. II attached to the Policies and Procedures.
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